Useful Document Storage Information
Listed below are the retention schedules for a range of business records. The categories included are
Admin ~ Company ~ Employment ~ Financial ~ Health & Safety ~ Insurance ~ Legal ~ Pensions ~ Sales Records ~ Transport
Archive Retention Schedule
| Archive category |
Specific archive type | Retention period | Reason for retention |
| HEALTH & SAFETY |
Accident books, accident |
3 years after the date of the last entry Varies according to equipment At least 3 years from date record was made |
Legal Legal Legal |
| Copy of Declaration of EC Conformity including Final Inspection Certificate Asbestos (health records) |
10 years from date when safety component was last manufactured 5 years from date of monitoring or 40 years if health record required |
Legal Legal |
|
| Radioactivity (monitoring results) Radioactivity (Dose Assessment and Recording of Classified Person Approved Dosimetry Service) Control of Substances Hazardous to Health (COSHH) RIDDOR reports |
2 years from the date on which they were made Until the person to which it relates has or would have reached 75, but for at least 50 years from the date made 40 years from date of last incident 3 years from date of notification |
Legal Legal Legal Legal |
|
| Risk assessments Safe systems of work Permit to work systems Compressed air health records Machine maintenance books Construction – agent’s written declaration Gas maintenance of residential properties Statements/policies/ guides |
Until superseded (should be reviewed after 3 years at maximum – earlier if circumstances change) At least 6 months after completion of work A minimum of 12 months 40 years from date of last entry Life of equipment Life of health and safety file 2 years from date of check Annual review |
Legal Commercial Commercial Legal Legal Legal Legal Commercial |
Please note
All material on this website is based on the working practices of
Ardington Archives and is intended for guidance purposes only.
While every reasonable effort has been made to verify the accuracy
of the information provided, no liability can be accepted in respect
of any errors or discrepancies and the content of the website is
not intended to be relied upon for legal purposes.
